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Demonstration Gardens



Demonstration Garden Lead Responsibilities

1. Develop Annual Plan by garden in conjunction with individual garden leads

2. Present plan for approval by Steering committee

3. Monthly expense tracking

4. Prioritization of activities

5. Schedule work sessions (in addition to individual garden lead sessions)

6. Call Demo Garden Leads meeting

7. Publish Demo Garden Leads meeting minutes

8. Coordinate with (University of Mo. Extension Representative) on Foundation Plantings on both the North and East side of the building along with mowing

9. Maintenance of mowing schedule and coordinate training

10. Check for maintenance needs on equipment

11. Determine tool needs

12. Update volunteer list existing and new members

13. Lobby MGs to be garden leads

14. Present Demo Garden activities at general meetings

15. Coordinate with plant sale committee

16. Revision of expense tracking model to add new gardens and new year


Operating Procedures

 Decisions on prioritizing what gets done are made by the Demonstration Garden Committee which consists of all garden leads.

 Decisions are approved with a majority vote (greater than 50%) of the leads present at the meeting. This includes, but is not limited to; the annual plan and budget as outlined in “Expense Procedures”, changes to a current garden as outlined in “Recommending a Change to a Current Garden”, adding a garden as outlined in “Recommending a New Garden”, and other needs as they arise.

 Demonstration Garden work sessions in support of all the gardens are scheduled by the overall Demonstration Garden Lead.

 Individual Garden Leads can schedule work sessions for their gardens.

 Individual Garden Leads prepare next years annual budget in the 4th quarter of the current year to support their future garden needs.


Recommending a New Garden

 Any Master Gardener with an idea for a garden and who is willing to lead it can recommend it to the Demonstration Garden Leads committee

 The recommendation should include the following

o Layout of where the garden will be on the Extension Center site

o Sketch of the garden identifying plant placement

o Plant list

o Estimated cost to develop the garden

o Timing of when the garden will be developed

 The Demonstration Garden Leads committee will discuss the plan recommend changes and then vote on whether to approve the garden with the recommended changes.

Recommending a Change to a Current Garden

      Any Master Gardener as lead of a current garden can recommend changes to that garden to the Demonstration Garden Leads committee.  Example of changes to be recommended; increase size, change goal of garden, reorganize structure of garden, or even deconstruction of a garden.  The recommendation should include the following:

   Purpose of change - ie: too large, better for education, change of needs

   Sketch of garden if making size or structural changes

   Estimated cost of change - if necessary

   Timing of when the changes would occur

       The Demonstration Garden leads committee will discuss the plan and recommend changes and then vote on whether to approve the changes.


       If a garden does not have a lead and the Demonstration Garden Lead believes a change is appropriate, they can then recommend changes to the Demonstration Garden Leads committee.  The committee will discuss and then vote on whether to approve the changes.


Expense Procedures

 Annual budgets and plans that represent a substantial increase in expenses and or modifications for renovation are reviewed and approved by the Demonstration Garden Leads committee.

 The Overall Demonstration Garden Lead submits the budget and Annual planfor approval by the Steering Committee at their January meeting.

 If the Steering Committee recommends changes to the budget the Overall Demonstration Garden Lead will convene a Demonstration Garden Leads meeting to revise the budget.

 Demonstration Garden Leads have approval to spend up to the amount approved for their garden.


Adopted May 2012

Revised April 2019

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