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Expense Policies


  • All expense commitments must be approved by a majority vote of the Steering Committee prior to any expenditure.

  • Expense plans are to be developed by individual project leads and submitted to the steering committee for review

  • The Steering Committee treasurer will present the project expenses to the general membership for review and comment.

  • The Steering Committee will approve the expense plans and communicate the approved amount to the project lead.

  • The project lead may not overrun the approved amount and must request additional funding approval if needed.

  • The treasurer will provide a status report at each monthly meeting showing the actual and planned expenses for each project as part of the overall financial reporting.

  • Members who have been assigned the responsibility for obtaining speakers for the meetings will be allowed to commit to a reimbursement of up to $75 for Continuing Education and up to $150 for Advanced Training.


Expenses should be submitted to the Extension Center bookkeeper for reimbursement.

The receipt should contain the following information:

  • Amount to be reimbursed should be circled or written on the receipt if the total amount is not reimbursed.

  • Name of the Master Gardener submitting the receipt. If this is the first time a receipt has been submitted provide your address as reimbursements are mailed to your home.

  • Purpose of the purchase; tools, supplies, etc.

  • Area to charge; Plant Sale, Demo Gardens, MG Meetings, etc.


Unreimbursed personal expenses and mileage may be deductable for income tax purposes - check with your tax professional.



Adopted 10/26/2006 Revised 1/25/2010

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