Expense Policies

All expense commitments must be approved by a majority vote of the Steering Committee prior to any expenditure.
Expense plans are to be developed by individual project leads and submitted to the steering committee for review
The Steering Committee treasurer will present the project expenses to the general membership for review and comment.
The Steering Committee will approve the expense plans and communicate the approved amount to the project lead.
The project lead may not overrun the approved amount and must request additional funding approval if needed.
The treasurer will provide a status report at each monthly meeting showing the actual and planned expenses for each project as part of the overall financial reporting.
Members who have been assigned the responsibility for obtaining speakers for the meetings will be allowed to commit to a reimbursement of up to $75 for Continuing Education and up to $150 for Advanced Training.

Expenses should be submitted to the Extension Center bookkeeper for reimbursement.

The receipt should contain the following information:

Amount to be reimbursed should be circled or written on the receipt if the total amount is not reimbursed.
Name of the Master Gardener submitting the receipt. If this is the first time a receipt has been submitted provide your address as reimbursements are mailed to your home.
Purpose of the purchase; tools, supplies, etc.
Area to charge; Plant Sale, Demo Gardens, MG Meetings, etc.

Unreimbursed personal expenses and mileage may be deductable for income tax purposes - check with your tax professional.

Adopted 10/26/2006 Revised 1/25/2010

St Charles County
Master Gardeners