St Charles County
Master Gardeners
Click on address for map.
636-875-7457
Expense Policies
-
All expense commitments must be approved by a majority vote of the Steering Committee prior to any expenditure.
-
Expense plans are to be developed by individual project leads and submitted to the steering committee for review
-
The Steering Committee treasurer will present the project expenses to the general membership for review and comment.
-
The Steering Committee will approve the expense plans and communicate the approved amount to the project lead.
-
The project lead may not overrun the approved amount and must request additional funding approval if needed.
-
The treasurer will provide a status report at each monthly meeting showing the actual and planned expenses for each project as part of the overall financial reporting.
-
Members who have been assigned the responsibility for obtaining speakers for the meetings will be allowed to commit to a reimbursement of up to $75 for Continuing Education and up to $150 for Advanced Training.
Expenses should be submitted to the Extension Center bookkeeper for reimbursement.
The receipt should contain the following information:
-
Amount to be reimbursed should be circled or written on the receipt if the total amount is not reimbursed.
-
Name of the Master Gardener submitting the receipt. If this is the first time a receipt has been submitted provide your address as reimbursements are mailed to your home.
-
Purpose of the purchase; tools, supplies, etc.
-
Area to charge; Plant Sale, Demo Gardens, MG Meetings, etc.
Unreimbursed personal expenses and mileage may be deductable for income tax purposes - check with your tax professional.
Adopted 10/26/2006 Revised 1/25/2010