Navigating the Online Reporting System
A. CREATE YOUR ACCOUNT
Create YOUR Account in the state Online Reporting Database. Use the following website to access the Missouri Master Gardener on-line Service Reporting System to report your volunteer hours URL:
Select (top of page)
The Create Account form will display
Complete all required fields – a red asterisk denotes as required.
In the Section “About You”– enter data as follows:
First Name & Last Name
MG Group – Select: St Charles County Master Gardeners
Select the current year for both Year Joined Group and First Year field
Review and select the News & Opt In radio buttons, or leave as default values
Enter your Contact Information
Enter your User Credentials
Select Create Account
B. LOGON TO ACCOUNT
Select “Log In” (top of page),
Enter your Username
Enter your Password
From the MG MENU, select… “Report My Hours”
A new page will be displayed with a form to report volunteer hours
Enter data in the following fields as appropriate.
Complete all required fields
* a red asterisk on the entry form denotes as required
C. REPORT VOLUNTEER HOURS
See the Reference Guide to identify the correct Project to report against with examples to assist in reporting
PROJECT – Select the appropriate project
LOCAL CATEGORY OR PROJECT
After selecting Project, wait for a short moment for this field to populate based on Project selection. Click drop down to determine if a Local Category is available
DESCRIPTION – enter a description for the activity
DATE – enter a date or use the calendar tool to select a date
VOL HOURS – Use the field to report volunteer hours and travel time
CE HOURS – Use this field to report Continuing Education hours
ADV TRNG HOURS – Use this field to report Advanced Training Hours
The use of this field is for only for designated Advanced Training
CLICK Insert Record
Your record will be saved, click OK
D. REPORTING GUIDELINES
Hours should be reported often, at least monthly
Enter a Description
Enter ALL hours for the year by December 31st
Never enter hours with a prior year date. Hours entered with a prior year date will not be counted for state reporting and awards.
Reason: Reporting for the state and accumulation of hours toward all MG awards are pulled for these purposes on January 1st each year.
If you have forgotten to enter prior year hours, enter those hours using a current year date and add a detailed description.
Projects never to use unless specifically advised:
Travel Time – Report actual travel time in Volunteer hours (Vol Hours). The actual travel time for attending meetings, volunteering in the Demonstrations gardens, training and other activities may be reported as Volunteer Hours.
Reporting Training Hours Training options are Continuing Education and Advanced Training. Training opportunities are available at the extension center and other venues.