St Charles County Master Gardeners
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Public Education Instructor Checklist
For Using Extension Center Rooms
Please use this checklist to help make arrangements for your class go smoothly.
Prior to your class:
Call Extension (636-970-3000) to reserve room and audio-visual equipment (if needed).
Contact assigned class facilitator to discuss how he/she may help: setting-up/breaking-down the room, handouts, etc. If a facilitator is not assigned to your class and are you unable to move tables, call the extension three days prior to consider options.
Check enrollment three days prior to class.
If you need Extension staff to copy handouts, allow three days.
If your room usage is after office hours, 1) pick up a key 1-2 days prior to your class or 2) make key arrangements with Scott three days prior.
If you reserved audio-visual equipment and need help setting it up or training to operate it, make arrangements with Scott three days prior.
Day of your class:
If you are using audio-visual equipment, call Extension staff the day of your class to request it be put in the room.
Setup the room -- You may need to turn on heating/air conditioning or adjust thermostats up or down, as applicable.
Your class roster, evaluation forms, door signs, extra class schedules and MG brochures will be in a pocket folder on a table in the room; the roster will designate whether or not payment is needed from a registrant. Check those who are in attendance.
Ask participants to complete an evaluation before leaving your class.
Leave the roster, evaluations and registration fees, if collected, in the pocket folder. Attendance and comments will be summarized from them.
Breakdown the room; returning tables and chairs as you found them (unless you’ve made other arrangements with Scott.)
Return thermostats to their standby state before locking the room -- follow instructions posted on wall by thermostats.
Lock the room when you leave -- if you have a key, leave it with the roster and evaluations in the pocket folder.
After your class:
If you did not leave registration fees in the pocket folder at the end of your class, return fees collected to the Extension Center at your earliest convenience.
Give committee lead your feedback about what works and what needs improvement